Import and export
customs declarations
Import customs declaration is not only about filing the DT: it needs the right HS code, a defensible customs value and permits in place before the cargo arrives. We check all of this in advance, calculate duty and VAT and follow the declaration to release; clearing cargo from China through Vladivostok and Vostochny ports is our main flow.
Export declarations (EK 10) are handled for shipments from Russia: we check export restrictions and prepare the DT and documents confirming export.
Specification
Specification · Customs declaration. Standard terms · price and timing are confirmed per shipment
Service
- Procedures
- IM 40 (import), EK 10 (export)
- Locations
- Vladivostok, Vostochny, Nakhodka ports; rail and road
- Options
- pre-arrival DT, KDT, permits
Terms
- Timing
- release usually within a business day
- Documents
- document check and duty calculation included
- Currency
- USD / RUB
Process
- Before filing
- code, value, permits, duties
- At customs
- DT, requests, X-ray/inspection
- After
- release, pick-up from warehouse, KDT
Price
- Base
- per declaration, depending on the number of items
- Extras
- inspection, KDT, permits — on request
Service flow
- 01
Documents and code check
We receive the contract, invoice, packing list, photos and product descriptions. We check the HS code, non-tariff measures and required permits, and calculate duties in advance.
1–2 days - 02
Preparing the set
We reconcile the invoice with the packing list and B/L and request missing items from the supplier: export declaration, price list, price breakdown. Duties are prepaid to the single personal account with the FTS.
1–3 days - 03
Filing the DT
We build the DT and, where needed, the customs value declaration (DTS) and file electronically, possibly before the goods arrive. An electronic declaration centre registers it and the risk management system sets the controls.
same day - 04
Checks and inspection
We answer requests, provide value evidence, present the container for X-ray (IDK) or physical inspection at the temporary storage warehouse and attend it. If an additional value check is ordered, release against a security.
hours to a few days - 05
Release and paperwork
We obtain release, pass it to the warehouse for cargo delivery and hand the client the DT and duty breakdown. Post-release adjustments (KDT) are filed where needed.
1 day
Problems
Customs rejects the declared value: the price is below the risk profile, the invoice has no breakdown, payments do not match the contract.
Before filing we assemble the evidence: Chinese export declaration, price list, price correspondence, freight invoices. If a check is ordered — release against security and defence of the value.
The cargo arrives without a certificate or notification — the container sits at the warehouse while storage and demurrage grow.
We check requirements by HS code at the ordering stage and obtain permits in parallel with the transport.
At inspection the actual quantity or description differs from the DT: mixed items, extra packages, different marking.
We demand an accurate packing list and loading photos from the supplier; if in doubt — a preliminary examination at the warehouse before filing.
Documents
The basic set for a DT. The delivery term decides which transport costs up to the EAEU border are added to the transaction price when the customs value is calculated.
Incoterms
- FOB
- freight and costs to the port of import are added to the price — the carrier's invoice is needed
- CIF / CFR
- freight is in the price; for CFR any insurance paid is added
- EXW
- all carriage and export formalities in China are added to the value
Documents
- Contract
- foreign trade contract with specifications, and the UNK if it is registered with the bank
- Invoice
- commercial invoice with the delivery term and unit prices
- Packing List
- packing list: packages, net/gross weight per item
- Transport documents
- B/L, SMGS or CMR note and the freight invoice to the EAEU border
- Payment documents
- bank payment orders under the contract — to support the value
- Permits
- EAEU TR declarations/certificates, SGR, notification, phyto/vet — where required
FAQ
With a complete and accurate set, release usually happens within a business day, and some declarations are released automatically in minutes. It takes longer if an inspection, expert examination or additional value check is ordered; in the latter case goods can be released against a security.
The HS code (it sets the duty rate), the customs value, the VAT rate (22% or 10%), any excise and tariff preferences. A customs processing fee depending on the shipment value is added. We calculate the exact amount before filing.
It consists of customs payments to the budget (duty, VAT, fee) and service costs: the declaration and, where needed, permits, inspection and warehouse storage. Payments depend on the code and value, so we first check the code and calculate them from the invoice.
Yes, the EAEU Customs Code allows the DT to be filed before the goods are imported (pre-arrival declaration). This cuts the time between arrival and release, but the data must be accurate: changes after arrival need an adjustment.
The declarant — the importer or exporter — is liable. As a customs representative we file the DT on your behalf under contract and bear joint liability for the payments, which is why we check documents before filing.
For export (EK 10) most goods pay no duty, but export restrictions and bans, licences for certain goods and proof of actual exit matter. The exit confirmation is also needed to support zero-rated VAT.