Third-party warehousing
in class A/B+ warehouses
Third-party (responsible) storage is not space rental: the warehouse takes goods in under an act and is liable for quantity and condition until release. We place pallets and piece goods in class A/B+ warehouses, receive them by quantity and quality, keep bin-level records in the WMS and release on request.
Classes A, B+ and B are a market classification, not a regulation. What matters for storage is specific: a level floor, racking height and load, temperature mode, fire protection, security and loading docks. We put these parameters in the contract. If you need to rent warehouse space without handling, that is a different model: the space is yours, and so are accounting and risk.
Specification
Specification · Third-party storage. Standard terms · the rate depends on storage mode, pallet size and turnover
Service
- Type
- third-party storage
- Goods
- pallets, cartons, piece goods
- Options
- temperature control, insurance, stocktaking
Terms
- Storage term
- agreed in the contract
- Documents
- MX-1, MX-3, discrepancy reports — included
- Currency
- USD / RUB
Logistics
- Inbound
- unloading, count, MX-1
- Storage
- bin-level, FIFO / FEFO
- Outbound
- picking, loading, MX-3
Price
- Base
- receiving + pallet-day + dispatch
- Extras
- loose unloading, labelling, repacking — on request
Service flow
- 01
Request and quote
We collect the parameters: SKUs, pallet dimensions and weight, stackability, temperature mode, turnover and expected volumes. We quote receiving, storage per pallet space per day, dispatch and extra services.
1 day - 02
Contract and set-up
We sign the storage agreement and agree the SKU master data, pallet labelling, receiving mode (by package or by unit) and the format of inbound and outbound orders.
1–3 days - 03
Receiving
We unload, count, check packaging condition and labels and photograph any damage. Discrepancies are recorded in the driver's presence; goods are booked into the WMS and the MX-1 act is signed.
usually on arrival day - 04
Storage
Goods are put away to bin locations with RF scanning, FIFO/FEFO is enforced and cycle counts run continuously. Stock by SKU and batch is visible in the client portal.
per contract - 05
Dispatch
On request we pick, count and load the goods and release them under the MX-3 act and a delivery note. At month-end you get a services act and a stock report.
per order schedule
Problems
A shortage is found a month later and the warehouse says "that's how it arrived" — there is nothing left to base a claim against the supplier or carrier on.
We count at unloading, photograph damage and record discrepancies in the driver's presence; once the MX-1 is signed, the warehouse is liable for the quantity.
The storage bill is higher than expected: half-empty pallets, manual unloading of loose cargo and unagreed extra work are all charged.
We price on your actual packaging — cartons per pallet, unloading method, stackability — and fix rates and extra services in the contract before the first inbound.
Goods with a shelf life are written off: old batches sit at the back while fresh ones are shipped.
We work FEFO: at picking the RF scanner points to the batch with the nearest expiry, and an expiry report is available in the portal.
Documents
The documents used to take goods into storage and release them. The key rule: discrepancies are recorded in an act at the moment of receipt — later it is almost impossible to prove the shortage was the supplier's or carrier's.
Incoterms
- DAP
- seller delivers to the warehouse; unloading and storage are on the buyer
- FCA
- the buyer arranges carriage and books warehouse space in advance
- DDP
- seller is responsible up to the warehouse, clearance included; quantity check at receipt is still yours
Documents
- Storage agreement
- rates, receiving and release procedure, warehouse liability for shortage and damage
- MX-1 act
- transfer of goods into storage: description, quantity, condition
- MX-3 act
- return of goods from storage — closes the warehouse's liability for the released part
- UPD / TORG-12
- the supplier's delivery document used to reconcile the receipt
- Packing List
- packing list by SKU and package — without it goods are received by package count only
- Discrepancy report
- for shortage, surplus or damage; for imported goods — TORG-2 form
FAQ
With third-party storage the warehouse takes goods in under an act and is liable for quantity and condition until release, and you pay only for pallet spaces actually used and handling. With a lease you get the space and run staff, accounting and risk yourself. For fluctuating import volumes third-party storage is usually cheaper.
Usually in three parts: receiving (per pallet, carton or unit; manual unloading of loose cargo costs more), storage per pallet space per day, and dispatch. Extra work — labelling, repacking, requested stocktaking — is charged separately. The rate depends on temperature mode, pallet height and weight, and stock turnover.
It is a market classification, not a government standard. Class A is typically a modern building with high ceilings, a level dust-free floor, docks with dock levellers and automatic fire suppression; B+ is close to it with some simplifications. For your goods, the temperature mode, rack load and unloading conditions matter more — we fix them in the contract.
An MX-1 act on transfer into storage is signed at receipt and an MX-3 act at release. If a shortage, surplus or damage is found, a discrepancy report is drawn up (TORG-2 form for imported goods). Without it, a claim against the supplier or carrier is hard to support.
Through the WMS client portal, available 24/7. It shows stock by SKU and batch, receipts, dispatches and reservations, and you can export reports without asking a manager.
Yes. Goods with a shelf life are handled FEFO — the batch with the nearest expiry ships first; other goods are handled FIFO so stock does not go stale. The rule is set in the WMS per SKU.