DataMatrix marking abroad
before shipment to Russia — at a warehouse in China or Malaysia
DataMatrix marking abroad is the cheapest way to import goods subject to mandatory marking: codes are applied at a warehouse in China or Malaysia before loading, so the cargo does not have to be opened in Russia for labelling. We order the codes on the importer's behalf, print, apply, check and hand over the code register for the declaration.
If the goods come from several factories, marking at each supplier's site can be replaced by application at our consolidation warehouse — all labels are printed from one template and pass one inspection.
Specification
Specification · DataMatrix marking abroad. Standard terms · volume and timing are confirmed per lot
Service
- Service
- code ordering, DataMatrix printing and application
- Where
- warehouse in China or Malaysia, before loading
- Options
- aggregation, re-marking, photo report
Terms
- Timing
- by lot size, agreed before shipment
- From you
- GIS MT registration, e-signature, product cards
- Currency
- USD / RUB
Logistics
- Before
- product group and card check
- At the warehouse
- application, scanning, aggregation
- After
- code register to the broker, shipment
Price
- Base
- per unit applied, at tariff
- Extras
- repacking, aggregation, storage — on request
Service flow
- 01
Goods and access check
We check whether the goods are subject to mandatory marking and under which product group, and whether the importer is registered in Chestny ZNAK, has a qualified e-signature and product cards with GTINs in the National Catalogue.
1–3 days - 02
Code ordering
We order marking codes in the SUZ for each GTIN — exactly the packing-list quantity plus a reserve for spoiled labels.
from a few hours - 03
Printing and application
We print labels with the DataMatrix and the human-readable part and apply them to the item, tag or retail pack so the code is not covered or distorted.
depends on lot size - 04
Checks and aggregation
We scan the applied codes, aggregate units into cartons and pallets where needed and prepare a code register by package for the declaration.
1–2 days - 05
Shipment and report
We stuff the container, pass the code register to the customs broker and help the importer file the application report in GIS MT so the codes have the right status when the declaration is lodged.
1 day
Problems
The factory sticks codes anyhow: on the wrong SKU, over a seam or a fold of the bag — the code won't scan or doesn't match the item.
We apply the codes ourselves to an agreed placement scheme and scan each one before loading; defects are reprinted on the spot.
Codes were ordered from an old packing list: the supplier added or swapped sizes, and part of the goods has no codes.
We order codes after checking the actual stock at the warehouse and keep a small reserve to issue missing ones without delaying shipment.
The goods are marked, but the National Catalogue has no cards or the conformity documents are missing — a declaration with such codes will not clear.
We check the cards, GTINs and certificates before ordering codes, not after the container arrives.
Documents
Marking codes can only be ordered by a Russian trade participant — the importer. Before shipment the product cards, invoice and packing list must match by SKU and quantity, and the contract should say who applies the codes and where.
Incoterms
- FOB
- marking is done by the supplier or our warehouse before loading — state who pays in the contract
- EXW
- we collect from the factory and mark at the consolidation warehouse
- DAP
- even if the seller marks the goods, the codes are still ordered by the Russian importer
Documents
- Invoice
- commercial invoice with SKUs matching the National Catalogue cards
- Packing List
- packing list by carton: SKU, size, colour, quantity
- Contract
- foreign trade contract; marking at the supplier as a separate clause
- Power of attorney / access
- authority to order codes in Chestny ZNAK on the importer's behalf
- Conformity documents
- EAEU certificate or declaration of conformity — needed for cards and release
FAQ
Because in Russia imported goods can only be marked at a temporary storage or customs warehouse, which means opening the container, local labour rates and dwell time. At a warehouse in China or Malaysia the codes are applied before loading, and the goods arrive ready for declaration and sale.
The codes are ordered by the Russian importer — a trade participant registered in Chestny ZNAK — through the order management station (SUZ). A foreign supplier cannot order them. We do it on the importer's instruction and make sure each code is tied to the right SKU.
Yes, the importer may send the code files to the factory for printing, and that is legal. The risk is quality: wrong SKU mapping and poor print show up only in Russia. So we either apply the codes at our warehouse or check the marked goods when they arrive for consolidation.
The list is set by the Russian Government and keeps growing. It currently includes footwear, clothing and other light-industry goods, tyres, perfume, photo equipment, dietary supplements, dairy, bottled water, beer, cosmetics and household chemicals, among others. Before ordering codes we check the rules for your HS code and import date.
You need registration in GIS MT Chestny ZNAK, a qualified e-signature and product cards with GTINs in the National Catalogue. Codes are paid for most product groups, so a contract with the system operator (CRPT) is needed too. If something is missing, we explain the steps before shipment.
It depends on the number of units and whether cartons have to be opened and repacked. With cards in place, ordering codes takes from a few hours; application and checks are scheduled around the volume and the container's departure date. We confirm the exact time once we have the packing list.