Putting imported goods into circulation
in Chestny ZNAK — from application report to UPD
Putting imported goods into circulation in Chestny ZNAK is the last step before they can be sold. For goods from third countries it usually happens on the basis of customs release data, but only if the application report and the declaration with codes were filed correctly. We handle these operations in GIS MT for the importer and check the result.
For goods brought in from EAEU countries without customs clearance the procedure differs — circulation entry goes through an import notification filed by the importer.
Specification
Specification · Circulation entry in Chestny ZNAK. Standard terms · the set of operations is confirmed per product group and volume
Service
- Service
- GIS MT operations for the importer
- Operations
- application, circulation entry, transfer, returns
- Options
- EDI setup, withdrawal from circulation
Terms
- Timing
- 1–3 days after release
- Access
- under the importer's power of attorney
- Currency
- RUB
Logistics
- Before declaration
- access, cards, application report
- After release
- «in circulation» status check
- Sales
- UPDs with codes to buyers
Price
- Base
- per lot or monthly fee
- Extras
- error handling, stock, re-marking — on request
Service flow
- 01
Access audit
We check the importer's registration for the product group, access rights, National Catalogue cards and the contract with the operator for codes.
1–2 days - 02
Application report
Once codes are applied we file the application report so the codes have the right status by the time of declaration.
1 day - 03
Circulation entry
After release we check that customs has passed the data and the codes show «in circulation». If not, we file a circulation-entry document or import notification and sort out the error.
1–3 days - 04
Transfer to buyers
We issue UPDs with marking codes to the buyers and send them via EDI; once signed, the codes move to the recipient's balance.
per shipment - 05
Ongoing support
We track returns, acceptance discrepancies and the importer's remaining balance so statuses match reality.
ongoing
Problems
The goods are released, but the codes are stuck in «applied» status — the buyer cannot accept the delivery via EDI.
We check statuses right after release and, if the customs data has not arrived, enter the goods into circulation with a document from the account.
The importer ships to buyers on paper waybills — the codes stay on its balance and the buyer ends up with «unmarked» goods.
We set up transfers via UPDs with codes in EDI and check that every document is signed by the recipient.
No registration for the product group or an expired signature — operations stop on shipment day.
We check access and signature validity before the cargo arrives and remind about renewals in advance.
Documents
Only the importer registered in GIS MT can put goods into circulation — we work in its account under a power of attorney. The delivery term does not affect circulation entry, but it decides who applies the codes and when.
Incoterms
- EXW / FCA
- the buyer controls the whole chain — easier to plan marking before shipment
- FOB
- codes go to the supplier in advance; application must be done before loading
- DAP
- the Russian importer is still the trade participant
Documents
- GIS MT registration
- importer registered for the relevant product group
- E-signature / power of attorney
- director's qualified signature or a machine-readable power of attorney
- Customs declaration
- number and date of the released declaration
- Code register
- unit and aggregate codes by declaration item
- Conformity documents
- EAEU certificate or declaration listed in the product card
FAQ
It is the record in GIS MT that the marked goods were legally imported and entered circulation in Russia. The codes switch to «in circulation», and only then can the goods be passed to buyers and sold. Without it, a sale counts as a sale of unmarked goods.
Usually automatically: the importer files the application report, the broker states the codes in the declaration, and after release customs passes the data to GIS MT. If the status does not change, the importer enters the goods with a document in its account. Check statuses on the day of release.
It is a document by which the importer itself reports the import of marked goods to GIS MT. It is needed mainly for imports from EAEU countries, where there is no customs clearance, and when customs data did not result in circulation entry. For imports from third countries with a declaration, customs data is usually enough.
The trade participant and the responsible party is the importer: the codes are its own and operations are signed with its qualified e-signature or power of attorney. A forwarder can run operations in its account under a power of attorney, but the importer remains responsible for the data.
Through an electronic UPD with marking codes sent via EDI. Once the buyer signs it, the codes move to the buyer's balance in GIS MT. A paper waybill does not work for marked goods.
Yes. Some operations are done in the GIS MT account, while code transfers between participants go through EDI operators. With many items and regular shipments this is easier than manual entry.