Post-import control
and withdrawal of marked goods from circulation
Withdrawal of marked goods from circulation and post-import control close the marking cycle: codes are reconciled at acceptance, discrepancies are recorded, and goods written off or disposed of outside the till are withdrawn in GIS MT. That way the importer is not left with «hanging» codes that surface during an inspection.
A retail sale through an online till withdraws the code automatically, and a till in permissive mode will not sell an item whose code has the wrong status. That is why import errors usually surface at the checkout.
Specification
Specification · Post-import control and withdrawal. Standard terms · the scope of reconciliation and reporting is confirmed per lot
Service
- Service
- code reconciliation, records, withdrawal
- Where
- receiving warehouse in Russia
- Options
- re-marking, balance reconciliation
Terms
- Timing
- reconciliation on the day of acceptance
- Output
- acceptance record, lot report
- Currency
- RUB
Logistics
- Acceptance
- code scanning and matching
- Storage
- re-marking defects
- Disposal
- withdrawing codes
Price
- Base
- per lot or monthly fee
- Extras
- full unit scan, claims — on request
Service flow
- 01
Acceptance check
At acceptance we scan aggregate codes and, selectively or fully, unit codes, and match them with the shipment register and GIS MT statuses.
1–2 days - 02
Discrepancy record
We draw up a record: shortages, surplus, mis-sorting, unreadable codes. It is the basis for a claim against the supplier or insurer.
1 day - 03
Re-marking
Goods with damaged codes are re-marked, linking the new code to the old one so the history in the system is kept.
1–2 days - 04
Withdrawal
On write-off, internal use, export or non-till sale we file a withdrawal document in GIS MT with the correct reason.
per event - 05
Lot report
We deliver a report on each unit of the lot — received, sold, written off — tied to the codes and their system statuses.
per period
Problems
A shortage is found a month later on the shop shelf — there is no way left to prove the goods were never in the container.
We reconcile codes on the day of acceptance and immediately draw up a record listing the missing codes.
Damaged and mis-sorted goods were written off in the books, but the codes stayed «in circulation» on the importer's balance.
Every write-off is matched by a withdrawal document in GIS MT, and code balances are reconciled with the books.
The till refuses to sell the item: the code is in «applied» status or belongs to someone other than the seller.
We check the lot's code statuses after acceptance and fix them before the goods go on sale.
Documents
Post-import control relies on the shipment's code register and the released declaration. The delivery term decides who to claim a shortage from, and an acceptance record with codes is the main evidence.
Incoterms
- FOB
- risk passes to the buyer on board — shortages must be proven by a record
- CIF
- seller's insurance: an acceptance record with codes is the basis for a claim
- DAP
- discrepancies at destination are claimed from the seller
Documents
- Lot code register
- codes by package and aggregate from the shipment
- Customs declaration
- released declaration with codes or ATK
- Acceptance record
- records shortages, mis-sorting and code defects
- Write-off record
- basis for withdrawing codes from circulation
- Lot report
- status of each unit: received, sold, written off
FAQ
It is recording in GIS MT that a code has left circulation: the item was sold at retail, written off, used internally or exported. A sale through an online till does this automatically; otherwise the participant files a withdrawal document stating the reason.
When goods leave other than through the till: write-off for damage or loss, internal use, supply under a state contract, export outside the EAEU. In these cases, without a separate document the code stays «in circulation» on the owner's balance.
To confirm that exactly the declared goods arrived in full with readable codes, and to record discrepancies before stock entry. A record listing the codes simplifies claims to the supplier or insurer and stops errors from reaching the till.
Trading goods without mandatory marking is penalised under Article 15.12 of the Russian Code of Administrative Offences — a fine with confiscation of the goods; on a large scale criminal liability is possible. On top of that, goods with a wrong code status will not pass the till. The amount depends on the part of the article and the offender's status.
The item is re-marked: a new code is applied and linked to the old one in GIS MT to keep the history. Such goods must not be thrown away or sold without a code. We record the damage in a report.
Yes. After acceptance and circulation we deliver a report on each unit — received, sold, written off — tied to the codes and their statuses in Chestny ZNAK. It helps reconcile the books with the system and pass an inspection without stress.